4 office moving mistakes to avoid
November 20, 2015 / Corporate relocation
Companies decide to relocate for a number of reasons, from moving to a better market to expanding office space. Whatever the reason, transitioning businesses from one location to another is a lot of work and takes careful planning. To help avoid any issues, here are a few common mistakes businesses make during an office and industrial move:
1. Ineffective employee communication
When assigning relocation tasks to employees, communication is vital. First, if a company plans to transition workers from one location to another, employees need to be notified of the move as soon as possible. This will allow people to make living arrangements and move to a new house, if necessary.
Second, certain employees will probably be put in charge of moving duties, such as making sure the new building has computers, Internet, phones, etc., and confirming that the old building's accounts are closed. Keeping all of these people updated on the latest developments will help a company stay coordinated during the relocation process and ensure no mistakes are made.
2. Neglecting to plan ahead
A company should consider how it is going to stay operational as it transitions from one building to another. If a company can afford it, it might be beneficial to have a week of overlap between move in and out days. This will give the business enough time to make sure the new location is ready to go and stocked with enough supplies to successfully keep things operational while the old location finishes clearing out.
3. Failing to hire a reputable moving company
Employees work hard enough without the added task of moving desks, files and other office supplies. Do everyone a favor, and hire professional movers to pack and haul items from one location to another. However, don't just choose a random vendor. A business should do thorough research on a company before moving forward with its plans. Reviews are a good way to determine if a moving company is fair and reliable.
Acquiring an estimate is also a valuable aspect of hiring movers. Many moving companies that offer relocation services will give an estimate. It's important to know the difference between various types of estimates so the company can make sure it's getting a good deal. For instance, binding estimates are a fairly reasonable valuation for movers to give. On the other hand, a moving office might want to be more wary of a nonbinding estimate.
4. No backup plan
An office and industrial move is a difficult task, and something is bound to go wrong at one point or another. With this in mind, it's useful to have a backup plan ready for the most important aspects of the business. For instance, if the closing date is nearing and there are issues with the paperwork for the new location, have a storage unit already picked out. This will ensure the company does not receive a fee for not being out on time.
It could also be beneficial to have a list of utility providers on hand, just in case one falls through or the company has to unexpectedly switch dates. The list will reduce time spent searching for a new provider and will help keep things moving.
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